Chautauqua Institution

  • FOUNDATION: Assistant Director of the Chautauqua Fund (Year Round)

    Job Locations US-NY-Chautauqua
    Posted Date 3 months ago(2/14/2019 2:18 PM)
    # of Openings
    Chautauqua Foundation
  • Overview

    The Assistant Director of the Chautauqua Fund is responsible for planning, coordinating and implementing strategies to encourage and deepen philanthropic commitment through donor relationships to grow and sustain annual giving program. 


    • Support the Director in planning, organizing and implementing strategies to increase philanthropic commitments to the annual Chautauqua Fund.
    • Provide leadership and actively participate in execution of the direct mail campaign.  Use advanced writing skills to efficiently and accurately draft communications to donors. 
    • Create broad-based and segmented appeals to donors and prospective donors including direct mail, email, giving events and marketing/social media in partnership with the Director of Communications.
    • Manage a personal portfolio of prospects/donors to qualify, cultivate, solicit, and steward leadership gifts of $1,000 (or more) to the annual Chautauqua Fund.
    • Work collaboratively with research and development teams to craft proposals to solicit financial support from corporate and foundation partners as well as manage associated promotions and supporting recognition programs.
    • Function as a key resource to the volunteer community to manage involvement, communication and training opportunities.
    • Lead advancements in prospect identification, qualification and appeal segmentation and ensure prospects are integrated into annual giving strategies/programs effectively.
    • Partner closely with the administration team to analyze data and metrics to measure program performance and guide strategy.  Assist with reporting on measurable success of annual fund. 
    • Coordinate the employee giving program, monthly giving program and annual scholarship program.
    • Maintain an expert working knowledge of fundraising software and relationship management solution (Raiser’s Edge) to track and record activities. 
    • Demonstrate high ethical and professional standards when processing confidential information.
    • Enhance current knowledge of fundraising and non-profit trends and best practices, seeking out opportunities for professional development that will enhance job performance, including building networks with colleagues at peer institutions.
    • Support other fundraising projects as assigned by the Director of the Chautauqua Fund.


    Formal Education Requirements

    • Minimum Bachelor’s Degree in Communication, Public Relations, Marketing or closely related field is required. Candidates with equivalent combination of education/work experience will also be considered.

     Formal Experience Requirements

    • Minimum 3-years prior experience as a fundraiser in a non-profit environment strongly preferred.    Candidates with proven professional sales experience in a client facing role may also be considered.  Preference will be given to candidates with working knowledge of standard development practices, annual fundraising programs, and one on one personal solicitation experience.

     Skills and Abilities

    • Proficiency in various computer applications, including Microsoft Suite, SharePoint/One Drive and Fundraising/Client Management Software (e.g. Raiser’s Edge).
    • Excellent interpersonal and professional communication skills (written/verbal) to build professional relationships with management and staff at all levels, as well as patrons and donors.
    • Exceptional organizational skills/attention to detail coupled with ability to take initiative and prioritize multiple tasks in a fast paced, high demand environment. 
    • Demonstrated ability to think creatively and strategically.
    • Active learning and listening skills to understand implication of new information for current/future problem solving and decision making as well asking questions as appropriate. 
    • Social perceptiveness and persuasion as related to reactions and responses to those reactions.
    • Demonstrate a fluency of ideas and commitment to a collaborative approach to fundraising.
    • Willingness to travel and meet with donors and prospective donors.

     Working Conditions and Environmental Hazards

    • Normal levels of office noise from conversation, computers and systems. Risk of eye strain due to heavy computer usage. Employee should seek to change visual focus every twenty minutes to alleviate potential discomfort.

    Physical Requirements

    • Primarily light work with approximately 85% of work performed sitting at a desk and using substantial/ repetitive motion of fingers, wrists and hands (including grasping).
    • Exerting up to 10 lbs. of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
    • Stooping, kneeling, crouching, reaching and when organizing office, filing paperwork and managing daily administrative tasks using resources at floor/desk/overhead levels.
    • Standing, walking, pushing, pulling and lifting to travel to work events and assist with transportation of materials and/or event set up.
    • Visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal and extensive reading.
    • Talking by expressing ideas and conveying instructions as well as hearing to perceive sound with or without corrections.  Ability to receive detailed information through oral communication.



    • Executive, Senior and Management Teams at Chautauqua Institution
    • Board of Trustees of Chautauqua Institution
    • Board of Directors of Chautauqua Foundation 


    • Donors and Prospective Donors
    • Chautauqua and Western New York Communities
    • Guests and Visitors to Chautauqua Institution
    • Vendors and Suppliers

     Hours of Work

    • The work schedule requires a commitment of 35-hours/week with flexibility to work evenings, weekends and holidays as required and a willingness to flex up in scheduled work hours (based on business need) – particularly during summer seasonal operations.


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