Chautauqua Institution

  • HOTEL: Supervisor- Special Events/Weddings (Athenaeum Hotel)

    Job Locations US-NY-Chautauqua
    Posted Date 3 months ago(1/22/2019 11:23 AM)
    # of Openings
    Food & Bev: Banquets & Special Events
  • Overview

    The pre-eminent expression of lifelong learning in the United States, Chautauqua Institution comes alive each summer with a unique mix of fine and performing arts, lectures, interfaith worship and programs, and recreational activities. Over the course of nine weeks, more than 100,000 people visit Chautauqua and participate in programs, classes and community events for all ages — all within the beautiful setting of a historic lakeside village. As a community, we celebrate, encourage and study the arts and treat them as integral to all of learning, and we convene the critical conversations of the day to advance understanding through civil dialogue.


    The Special Events/Wedding Supervisor is responsible for assisting the Director of Special Events and the Wedding and Events Specialist in leading a team to ensure the success of the daily events by serving as the liaison between the Athenaeum Hotel departments, special events staff, vendors and the client. The special events/wedding manager must have excellent verbal communication skills, a positive-energetic attitude and is neat in appearance. Full and part-time hours available, pre and post season hours available.


    Essential duties and responsibilities include the following:


    • Work with Director of Conference services, and Wedding and Events Specialist, and other management team to ensure the experience of the client and guest exceeds their expectations and create a personalized memorable experience
    • Contribute in the communication, planning details, and coordination of all aspects of special event operations; to include interdepartmental meetings and banquet event orders (BEO)
    • Assist departments with proper execution of the event
    • Maintain flexible hours to accommodate guest and special events needs, due to the cyclical nature of the hospitality industry.
    • have a thorough knowledge of both the food and beverage
    • have excellent interpersonal communication skills and good command of appropriate hospitality language
    • have a basic understanding of the Athenaeum Hotel's history and activities and services within Chautauqua Institution
    • All other duties as assigned, a banquet managers duties can vary based on the situation


    Physical demands/work environment the physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  


    • Standing and walking are constant conditions.
    • Frequent handling of objects, reaching, maneuvering and continually positioning of oneself to perform assigned tasks.
    • Ability to physically grasp and transport items up to 20 pounds, including kitchen supplies and dishware. 
    • Required flexibility to work evenings, weekends and holidays required and willingness to flex up or down in scheduled work hours (based on business need).


    • Minimum age 18
    • Management experience preferred
    • Hospitality, food service experience; restaurant table service preferred  
    • Must be cleanly and hygienic
    • Must have affective communication skills to appropriately communicate with front of house leadership


    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed